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Microsoft OneDrive (institutional)

Submitted by pratti on
Facet Matches
Low
Active research
Backup
Other McMaster researchers
Specific researchers external to McMaster
Non-specific individuals with a shared link
Public
Laptop/Desktop computer
Mobile device
Under 100 GB
Service Paragraphs
Description

McMaster OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its Office suite of software.

Security

OneDrive data is encrypted while in transit and at rest on OneDrive servers. Medium and High risk data must be manually encrypted before being uploaded to OneDrive.

Storage Available

Students and POI/affiliates are allocated 20 GB; employees are allocated 100 GB.

Cost

Free for all McMaster faculty, staff and students

File size limits

250 GB

Backup details

Ongoing real-time sync.
Unlimited version history.

Data hosting location

OneDrive and Teams data is stored in Canadian servers.

Sharing capabilities

Files and folders can be shared with other oneDrive users or groups, with differing levels of permissions. Files and folders can also be shared externally with links. Microsoft Office documents can be worked on collaboratively.

Example use case

OneDrive is a great place for storing low risk tabular data. Excel files can be worked on collaboratively.

Website

McMaster OneDrive: https://office365.mcmaster.ca/office-365-3/applications/ms-onedrive/

Contact

OneDrive is administered by UTS

How to get started

McMaster users can login to office365.mcmaster.ca or office.ca with their MacID and password to access OneDrive online or download the desktop app.

Technical Complexity

Low

Access protocol

Web portal, desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
Save all your work and files to OneDrive and get them from any device, anywhere

MacDrive

Submitted by pratti on
Facet Matches
Low
Active research
Backup
Other McMaster researchers
Non-specific individuals with a shared link
Public
Laptop/Desktop computer
Mobile device
Under 100 GB
100 GB to 1 TB
Service Paragraphs
Description

MacDrive is a customized McMaster version of Seafile, which is an open source EFSS (Enterprise File Synchronization and Sharing) solution, similar to Dropbox.  It allows people and teams to store files on a central server and access them via a web interface or client on a device. These can be desktops, laptops, and mobile devices. All copies are automatically synchronized whenever one of the copies is modified. Files are easily accessible, and can be quickly and securely shared.

Security

MacDrive 'Libraries' or folders can be encrypted online and locked with a password. Data downloaded to a device is stored unencrypted. Medium and High risk data must be manually encrypted before being uploaded to MacDrive.

Storage Available

300 GB is provided to employees. Researchers can request that collaborators be provided access in order to have the ability to see Researcher’s shares.  No storage is provided to them.

Cost

Free for current McMaster employees – faculty or staff.

File size limits

n/a

Backup details

Ongoing real-time sync. 4-month version history. Full Library restore through UTS.

Data hosting location

Replicated clusters in Gilmour Hall and JHE

Sharing capabilities

Files and folders can be shared with other MacDrive users or MacDrive groups, with differing levels of permissions. Files and folders can also be shared externally with links for download. Folders can be set up so that files can be uploaded by non-users.

Example use case

Research participants, interviewers, or data collecters can upload documents to an encrypted folder without having access to the rest of the folder's contents. 

Website

MacDrive: https://macdrive.mcmaster.ca/

Documentation: https://goo.gl/AvRGwx 

Contact

MacDrive is administered by UTS

How to get started

Current McMaster employees – faculty or staff –will generally be granted a MacDrive automatically, starting in the Spring / Summer 2018 academic term. If you are a current employee and were not granted a MacDrive account automatically, please go to the UTS Contact Us page to request access. 

This includes researchers affiliated through HHSC, Persons of Interest (POIs) and other individuals that may have been missed in the automatic enrollment process. Other potential users will also be able to access MacDrive upon request from a faculty or staff member. This can include student staff members, RAs, TAs, community members, collaborators, and anyone else with whom you need to share your data.

Researchers can request that their Grad students be provided access in order to have the ability to see Researcher’s shares.  No storage is provided to Grad Students.

Technical Complexity

Low

Access protocol

Web portal, Seafile apps provides desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
File Synchronization and Sharing solution
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