Non-specific individuals with a shared link

Microsoft Teams (institutional)

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Description

Microsoft Teams allows you to share files created in Office 365 among your fellow collaborators. Everyone can stay up-to-date on the latest project status. Teams allows multiple people to edit documents simultaneously.

Security

Data is encrypted while in transit and at rest when stored in Teams.

Storage Available

25 TB limit per Team. Other cloud storage platforms such as Dropbox or Google Drive can also be integrated into and accessed through Teams.

Cost

Free for McMaster Researchers

File size limits

250 GB per file, maximum of 30,000 files per Team.

Backup details

Ongoing real-time sync.

Unlimited version history.

Data hosting location

OneDrive and Teams data is stored in Canadian servers.

Sharing capabilities

Files and folders can be shared with other Team members with differing levels of permissions. Files and folders can also be shared externally with links. Microsoft Office documents can be worked on collaboratively.

Example use case

Teams is a great data storage solution for collaboration and lab management. If you are a PI, consider teams - you can set up a Team for your research group and add graduate students, undergraduate students, postdocs, staff, and external collaborators to the team for joint access to the same files.

Contact

Teams is administered by UTS. Users can also access Teams Training Sessions and Consultations provided by McMaster.

How to get started

UTS provides information on how to get started and create a team.

Technical Complexity

Low

Access protocol

Teams is available through the web; on desktop using applications for MacOS, Linux, and Windows; and for mobile devices running iOS or Android.

Summary
Create a group space for your research team

OneDrive (institutional) with Encrypted Data

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Description

McMaster OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its Office suite of software.

Medium and High risk data can be stored on the institutional OneDrive if it is manually encrypted. 

Security

OneDrive data is encrypted while in transit and at rest on OneDrive servers. Medium and High risk data must be manually encrypted before being uploaded to OneDrive.

Storage Available

1 TB, up to 5 TB by request

Cost

Free for all McMaster faculty, staff and students

File size limits

100 GB

Backup details

Ongoing real-time sync.
Unlimited version history.

Data hosting location

OneDrive and Teams data is stored in Canadian servers.

Sharing capabilities

Files and folders can be shared with other oneDrive users or groups, with differing levels of permissions. Files and folders can also be shared externally with links. Microsoft Office documents can be worked on collaboratively.

Example use case

Medium and High risk data can be stored online in Ondrive provided it has been encrypted, either file by file or using an encrypted virtual disk.

Contact

OneDrive is administered by UTS

How to get started

McMaster users can login to office365.mcmaster.ca or office.ca with their MacID and password to access OneDrive online or download the desktop app.

Technical Complexity

Low

Access protocol

Web portal, desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
Store sensitive data in encrypted files on OneDrive

MacDrive with Encrypted Data

Submitted by pratti on
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Description

MacDrive is a customized McMaster version of Seafile, which is an open source EFSS (Enterprise File Synchronization and Sharing) solution, similar to Dropbox.  It allows people and teams to store files on a central server and access them via a web interface or client on a device. These can be desktops, laptops, and mobile devices. All copies are automatically synchronized whenever one of the copies is modified. Files are easily accessible, and can be quickly and securely shared.

Encryption must be used for high risk data.

 

Security

MacDrive 'Libraries' or folders can be encrypted online and locked with a password. Data downloaded to a device is stored unencrypted. High risk data must be manually encrypted before being uploaded to MacDrive.

Storage Available

300 GB

Cost

Free for staff & faculty, students must be invited.

File size limits

n/a

Backup details

Ongoing real-time sync. 4-month version history. Full Library restore through UTS.

Data hosting location

Replicated clusters in Gilmour Hall and JHE

Sharing capabilities

Files and folders can be shared with other MacDrive users or MacDrive groups, with differing levels of permissions. Files and folders can also be shared externally with links for download. Folders can be set up so that files can be uploaded by non-users.

Example use case

Medium and High risk data can be stored on MacDrive using encrypted folders or individually encrypted files or virtual drives. Research participants, interviewers, or data collecters can upload documents to an encrypted folder without having access to the rest of the folder's contents. 

Website
Contact

MacDrive is administered by UTS

How to get started

Faculty & Staff must request access by contacting UTS. Student accounts can be requested by their supervisor by contacting UTS.

Technical Complexity

Low

Access protocol

Web portal, Seafile apps provides desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
Store sensitive data in encrypted files on MacDrive

FRDR

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Description

The Federated Research Data Repository (FRDR) is a National Data repository. Any researcher affiliated with a Canadian institution can deposit data into FRDR. The platform can efficiently ingest datasets of any size, and preservation processing is done automatically. Data professionals from the Portage Network and institutions across Canada work with researchers to curate and approve deposited items. FRDR also provides powerful functionality to search for Canadian research data. The search tool aggregates metadata from numerous repositories.
 

Security

FRDR should not be used to store medium or high risk data. Data from research with human participants must be de-identified or anonymized before upload.

Storage Available

1TB by default, more available upon request

Cost

Free 

File size limits

n/a

Backup details

Regular backups and geographically distributed storage for research data. FRDR aims for secure repository storage for a minimum of 10 years after deposit

Data hosting location

Data storage is spread across multiple Compute Canada Federation hosting sites.

Sharing capabilities

All data deposited into FRDR is publicly available, although deposits can be embargoed for up to 1 year. Collaborators can be added to data submissions.

Example use case

FRDR is designed to provide a repository platform for all Canadian researchers. FRDR is an excellent choice for depositing large research datasets, and provides curation, discovery, and preservation services. 

Contact

Email support@frdr-dfdr.ca for help directly or contact us at rdmgmt@mcmaster.ca for help getting started.

How to get started

Documentation on how to deposit data can be found on the FRDR webpage.

Technical Complexity

Medium

Access protocol

Web portal, data transfer uses Globus.

Summary
Find and Share Canadian Research Data

McMaster based custom solution

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Description

McMaster staff can work with you to distill your needs and find or build a solution that matches. Does your project have special ethical, legal, or commercial requirements? Are you working with an Indigenous community? Does your data need special security provisions? We can help to ensure your data is securely stored and backed up, and that all special requirements are met.

Security

Variable.

Storage Available

Potentially unlimited

Cost

Variable. No cost for consultations.

File size limits

n/a

Backup details

Variable.

Data hosting location

Canada, unless otherwise required.

Sharing capabilities

Variable

Example use case

Complex projects that require special treatment precluding the use of commercial storage platforms.

Website

Visit our RDM website at library.mcmaster.ca/services/rdm

Contact

Contact us at rdmgmt@mcmaster.ca

How to get started

Our work starts with an initial consultation where we will discuss your needs and see if there is an available platform that can meet them. If not, we will discuss how to build the custom solution for your project.

Technical Complexity

Low - High

Access protocol

Variable.

Summary
Contact us directly for help with complex projects

OSF

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Description

OSF is a free, open platform to support your research and enable collaboration.

Security

Transfer of data to OSF storage is encrypted with SSL. Data is not encrypted at rest. Medium and High risk data must be manually encrypted before being uploaded to OSF. Care should be taken to ensure Medium or High risk data is NOT uploaded to public projects. 

Storage Available

5 GB for private projects or components, 50 GB for public projects or components. Other storage services can be linked to increase storage.

Cost

OSF accounts are free to anyone.

File size limits

5 GB

Backup details

OSF Storage uses Google Cloud for both active and archival storage. File backups are hosted in regional coldline buckets, and there are twice daily backup jobs performed.

Data hosting location

Data is stored in Canada by default but user information, wiki content, comments, etc  are stored in the USA.

Sharing capabilities

OSF projects can be made public or private, and anyone can sign up for an OSF account. Collaborators can be added to projects with differeing levels of permissions set by the project owner.

Example use case

OSF is an amazing tool for open science. OSF is an excellent platform for research collaboration. Pages can be created for research labs,  allowing for the creation of lab wikis and documents, organizing all lab materials in one place. Project pages for individual research projects are great for collaboration, with version control and common file access. OSF also can be used to make a great academic profile for students, with pages for each research project or interest.

Website
Contact

Contact rdmgmt@mcmaster.ca for help getting started on OSF

How to get started

Anyone can make an OSF account by going to https://osf.io/register McMaster does not currently have an institutional membership so institutional sign in is not available.

Technical Complexity

Medium

Access protocol

Web portal

Summary
Open platform for collaborative research

McMaster Dataverse

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Description

McMaster Dataverse a collection within Borealis, the Canadian Dataverse Repository. McMaster Dataverse is our Institutional Data Repository, a place for researchers to share and archive their research data. Dataverse is an open source repository software developed at Harvard which provides secure access controls, licensing, version management, data citation, DOI minting, and more.

Security

Dataverse should not be used to store medium or high risk data. In some instances, data being placed on Dataverse should be kept locked with only metadata available. Other researchers who wish to re-use that data could then sign a data sharing agreement before obtaining access.

Storage Available

Contact us if you are depositing over 10 GB.

Cost

No cost for users.

File size limits

2.5 GB

Backup details

Borealis makes backup copies of the data you upload regularly in the event of a server or system malfunction, malicious attack, or other technical issue. All datasets receive monthly integrity checks in combination with safe storage to protect against data loss and corruption, as outlined in the Borealis Preservation Plan.

 

Data hosting location

Data is stored in the Ontario Library Research Cloud (OLRC). The OLRC is a community cloud storage network comprised of five storage nodes located at the University of Toronto, the University of Guelph, the University of Ottawa, York University, and Queen’s University.

Sharing capabilities

Any data uploaded to McMaster Dataverse by default is open but datasets or individual files can be restricted and made available to only authorized users through an approval process you control.

Example use case

Dataverse is a great place for depositing data for sharing, re-use, or preservation once a research project is complete. Many journals and funders now require sharing of data.

Contact
How to get started

Researchers can login to Dataverse using their MacID and password. They can then upload a dataset which goes through a curation review process by McMaster RDM staff.

Technical Complexity

Medium

Access protocol

Web portal

Summary
Store, share, publish and discover research data

OneDrive (institutional)

Submitted by pratti on
Service Paragraphs
Description

McMaster OneDrive is a file hosting service and synchronization service operated by Microsoft as part of its Office suite of software.

Security

OneDrive data is encrypted while in transit and at rest on OneDrive servers. Medium and High risk data must be manually encrypted before being uploaded to OneDrive.

Storage Available

1 TB, up to 5 TB by request

Cost

Free for all McMaster faculty, staff and students

File size limits

250 GB

Backup details

Ongoing real-time sync.
Unlimited version history.

Data hosting location

OneDrive and Teams data is stored in Canadian servers.

Sharing capabilities

Files and folders can be shared with other oneDrive users or groups, with differing levels of permissions. Files and folders can also be shared externally with links. Microsoft Office documents can be worked on collaboratively.

Example use case

OneDrive is a great place for storing low risk tabular data. Excel files can be worked on collaboratively.

Website

McMaster OneDrive: https://office365.mcmaster.ca/office-365-3/applications/ms-onedrive/

Contact

OneDrive is administered by UTS

How to get started

McMaster users can login to office365.mcmaster.ca or office.ca with their MacID and password to access OneDrive online or download the desktop app.

Technical Complexity

Low

Access protocol

Web portal, desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
Save all your work and files to OneDrive and get them from any device, anywhere

MacDrive

Submitted by pratti on
Service Paragraphs
Description

MacDrive is a customized McMaster version of Seafile, which is an open source EFSS (Enterprise File Synchronization and Sharing) solution, similar to Dropbox.  It allows people and teams to store files on a central server and access them via a web interface or client on a device. These can be desktops, laptops, and mobile devices. All copies are automatically synchronized whenever one of the copies is modified. Files are easily accessible, and can be quickly and securely shared.

Security

MacDrive 'Libraries' or folders can be encrypted online and locked with a password. Data downloaded to a device is stored unencrypted. Medium and High risk data must be manually encrypted before being uploaded to MacDrive.

Storage Available

300 GB

Cost

Free for staff & faculty, students must be invited.

File size limits

n/a

Backup details

Ongoing real-time sync. 4-month version history. Full Library restore through UTS.

Data hosting location

Replicated clusters in Gilmour Hall and JHE

Sharing capabilities

Files and folders can be shared with other MacDrive users or MacDrive groups, with differing levels of permissions. Files and folders can also be shared externally with links for download. Folders can be set up so that files can be uploaded by non-users.

Example use case

Research participants, interviewers, or data collecters can upload documents to an encrypted folder without having access to the rest of the folder's contents. 

Website

MacDrive: https://macdrive.mcmaster.ca/

Documentation: https://goo.gl/AvRGwx 

Contact

MacDrive is administered by UTS

How to get started

Faculty & Staff must request access by contacting UTS. Student accounts can be requested by their supervisor by contacting UTS.

Technical Complexity

Low

Access protocol

Web portal, Seafile apps provides desktop syncing integration for Mac, Windows, and Linux as well as mobile apps for Android and iOS.

Summary
File Synchronization and Sharing solution
Subscribe to Non-specific individuals with a shared link